View Invoices in Transaction Currency

For customers with transaction currency different than their base currency, the system converts automatically all invoices to transaction currency too using the current exchange rate. The invoice is displayed by default in base currency (both in BSS and Storefront) but the user has the option to see it in transaction currency too.

Calculation of Invoice Amounts in Transaction Currency

Initially, the invoice is generated in base currency. The system calculates the amounts in transaction currency by converting first the unit price to the transaction currency and then all the rest calculations are based on this unit price.

The prices in the transaction currency are calculated using the invoice exchange rate (which is the exchange rate on invoice date: check here to see what exchange rate is used for an invoice) and these amounts cannot be changed. The user cannot override the exchange rate that we keep for an invoice.  

• The unit price of each invoice, item is converted to transaction currency by applying the invoice exchange rate. 

• The original total amount is calculated using the converted unit price
• Discount amount.
  • If the invoice item has only one discount (either a discount coming from a price list or a promotion or a volume discount) the system will calculate the discount amount by applying the discount percentage to converted unit price.
  • If the system has more than one discounts, the discount amount is calculated from the original discount amount using the invoice exchange rate.
• The total amount is calculating using the converted amounts
• The tax amount is calculated from the converted amounts
  Exception: If the tax amounts are calculated from Avalara - Avatax system, then the tax amount is calculated by applying the invoice exchange rate to the tax amounts returned from Avalara
• The Final price is calculated from the converted amounts
  
  

Invoice View in Cloud BSS

The debit invoices are displayed by default in account base currency but the BSS user can view them in transaction currency by pressing the "View in <Transaction Currency>" button. In the view page of the invoice you can see the exchange rate that was used for the conversion to transaction currency. Both button and exchange rate fields are available only for invoices that their base currency is different from the transaction currency.

By pressing this button the system will display all invoice amounts in transaction currency

• All amounts have been converted to the transaction currency
• There is a yellow ribbon at the top of the form for switching back to the account base currency
• In transaction currency view, only a limited set of actions in the Shortcuts menu are available. The full list of actions is available only in the default view.

Invoice View in Storefront

Your resellers and your direct customers can see in the Storefront their debit invoices in both currencies. All the financial data in the Billing section are displayed in account base currency, but in invoice view page the customer can switch the invoice to transaction currency.

By switching to the transaction currency view, all amounts are converted using the exchange rate noted on this page. There is also a link for switching back to the base currency.

Export Invoice to Excel File

For invoices the have this action enabled (i.e aggregated invoices for your resellers), the amounts in the excel file will be in the currency you are viewing the invoice. If you switch to the transaction currency view, the generated excel will include the amounts in the transaction currency.

View / Download Invoice PDF File

For having your invoice print-out in the transaction currency, you will need to include transaction currency amounts in your print out. Check Reports and Notifications Fields for the Transaction Currency for more details