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Introduction

This article will try to explain what a distribution list is, following by the usage explanation.

What is a Distribution List?

A distribution list, is a collection of email addresses that allows a user (internal or external) to email multiple accounts at once. A distribution list can contain a few addresses, or many.


Example of a Distribution List

Distribution List: it.department@yourcompany.com

Mailboxes in this list: kostas@yourcompany.com , panagiotis@yourcompany.com, mary@yourcompany.com, externalmail@gmail.com 


Having this distribution list created when an external or internal user sent an message to it.department@yourcompany.com , the email will be delivered to each one of the mailboxes  in the it.department distribution list.


How to Create \ Modify a Distribution List?

STEP 1. Click on  from the left column menu. 

STEP 2. Then click on Create New Distribution List.

STEP 3.  Fill the fields that will characterize the new Distribution List and click on Create Distribution List.

Useful info

  • The account that will be the manager of this group, is able to modify the distribution list!
  • As a manager of a distribution list could be an other distribution list..

STEP 4.  Modify the new Distribution List.


  • Add new members to Distribution List
  • To delete one or more members, tik the radio buttons  before the Display name(s)  and then click 
  • To hide the distribution list from the domain address book  tikHide from Address Book, so only those who get knowledge of the full email address could send emails to the List.
  • The Mail Flow Settings and Permissions tabs  provide exactly the functionality as the same tabs inside a mailbox account! Check Email Forwarding in How to create/configure a mailbox.

Memo:

: This type of user is a domain user.

 : This type of user is an external user, created in Contacts section

: This type of user is another Distribution List


Useful Info

  • An external email account could be a member of a Distribution List.. But first it must be created in Contacts section. Check How to add new Contact!
  • A distribution list could be a member of another distribution list!

For further support,

contact us at

support@interworks.cloud


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