Edit Asset's Pricing Info
In the Cloud BSS portal, you can change the pricing of a purchased asset for re-billing purposes. The options you can change are the asset’s price list/user-defined unit price/asset discount. The changes can be performed by selecting from the asset details page the action “Edit Pricing Info“.
The re-billing action of an asset via the Edit Pricing Info button is currently available only for Microsoft ESD and Microsoft Perpetual (license-based) assets, not for reserved instance assets.
Change the Pricing of an Asset
When you click on the Edit Pricing Info option, the system will apply the changes immediately.
Moreover, the following business rules will be applied:
The customer can change the asset price by selecting a price list, or by providing either a new unit price or a discount. Specifically, :
- Price List: When a different Price List is selected, the asset will change its price based on the pricing of the selected Price List.
- Discount and/or Unit Price: For changes concerning the Unit Price field, the asset will change its price based on the new specified unit price. If the edit was done to the Discount percentage field, this means that the discount percentage is based on the unit price and accordingly, the asset will change its price based on the discount specified against the existing unit price.
After defining the changes, the BSS user has to click on the Save button for those changes to become effective immediately.
Whenever the Edit Pricing Info action is completed for an asset, two new invoices will be generated automatically, one credit and one debit. The credit invoice will be for the full old price whereas the debit invoice will be for the full new price.
Example: A license-based asset was being billed with a Unit Price of 100 dollars. After the BSS user edited the pricing information of that asset by changing the Unit Price from 100 dollars to 95 dollars, the following invoices will be generated:
- One credit invoice for the full amount of 100 dollars.
- One debit invoice for the full amount of 95 dollars.
This ensures that billing remains synchronized with real-time asset events.
Option Unavailability
You will not be able to change the pricing of an asset, :
- If there are pending invoices.
- If the asset is under promotion.
The availability of the “Edit Pricing Info” button depends on the asset status and the provision sync status
| Asset Status | Provisioning Sync Status = Successful | Provisioning Sync Status = Failed | Provisioning Sync Status = In Progress |
|---|---|---|---|
| Active |
|  | |
| Inactive |
| | |
| Canceled | | | |
In the (forbidding) scenarios, where the button is available but the actual action will be locked, the following warning will be displayed:
For being able to proceed with editing the asset's pricing information, concerning only the case with the pending invoices, you need to generate manually the pending invoices first.
Historical Records After Editing Pricing Info of Assets
Whenever a BSS user edits and saves the pricing info of a license based asset, the proper log is recorded to the asset’s history. The effective date will always be the start date.