The API call of the Microsoft Service Manager in BSS is automatically collecting from Microsoft the official Perpetual License prices and assigns them to all the Perpetual License products based on the predefined Active Currencies that you have selected, under the Microsoft Service Manager instance settings.

Perpetual License Currency Selection & Conversion Tool

Since there may be end customers* that wish to order Perpetual License products by utilizing officially and non-officially supported currencies by Microsoft currencies, the following tool (available to tenants as well as country tenants) provides the correct (converted) prices for Perpetual License products, during the ordering process, by calculating the foreign exchange rate of an unsupported Microsoft currency against a Microsoft-supported currencyall currencies of all countries in two different means.
*By end customer, we mean all the final consumers of the Perpetual License products.

1. Automatic mean: Is to allow our systemic automatic currency conversion method to retrieve Microsoft Perpetual License assets prices by utilizing an API call via the Microsoft Service Manager in BSS that automatically collects from Microsoft only the officially supported Perpetual License prices and assigns them to all the Perpetual License products based on the predefined Active Currencies that you have selected, under the Microsoft Service Manager instance settings. For the non-officially supported Microsoft Perpetual License Prices, the BSS user needs to utilize the second manual method.

2. Manual mean: Is to have the manually defined currency conversion method override the automatic one. By providing Microsoft Perpetual License asset prices by hand, BSS users can configure the conversion rates between two currencies manually. This method can be utilized for officially and non-officially Microsoft-supported Perpetual License prices. BSS users can manually define conversion rates for all currencies from all countries with no limitations. Also, it is important to note that the manual definition of the foreign exchange rates of currencies stops the automatic currency conversion method from functioning on those currencies whose foreign exchange conversion was manually defined. This means that the manual mechanism is always prioritized over the automatic mechanism.
   

Five Main Steps of Configuring Perpetual License FX Rates

For the Perpetual License products to have the correct prices when the five aforementioned non-officially supported Microsoft currencies (VEF | AWG | CEUR | DRX | ZWL) need to be utilized, the BSS user needs to manually provide the correct foreign exchange rates for these currencies & then perform the Get Services Definition action. More specifically, the BSS user has to:

1. Activate the required (non-supported by Microsoft) currency on their BSS organization, if they haven’t already done so.

2. Activate the aforementioned currency on the desired Microsoft Service Manager instance under the Active Currencies and then Save the instance.

3. Navigate to the “Perpetual Licenses Currency Selection & Conversion” tool, under BSS Setup, and define the conversion rate between the Microsoft-supported currency and the non-supported currency and then Save the FX rate.

4. Navigate to the (affected by currency changes) Microsoft Service Manager instance(s) and run the Get Services Definition action.

Accessing the Tool

To access the currency conversion tool for the Perpetual License products, go to BSS > Setup > Tools and select Perpetual Licenses Currency Selection & Conversion.

Currency Conversion for the Five Unsupported Currencies from Microsoft

Once the home page of the tool appears, the BSS user needs to choose first the Microsoft Cloud Services instance for which the currency conversions will occur, based on the defined Countries of that instance.

For the instance selected, all the currencies activated on the BSS organization that are not found in any Microsoft price list of the countries selected on the instance will be displayed and the BSS user is able to provide the foreign exchange rate for each of these five currencies (VEF | AWG | CEUR | DRX | ZWL) and Save it.

Once the instance is selected, then the tool requires the BSS user to click on the Add New Currency button to define the following drop-down menu buttons and fields, on the pop-up window that appears.

• Qualification: This drop-down button provides the BSS user with the available Perpetual License Qualifications that are available in the selected instance.

• Selling Currency*: This drop-down button provides the BSS user with the available unsupported (by Microsoft) currencies that are enabled in the BSS organization as well as in the Microsoft Service Manager instance (under the Active Currencies field), and it is this field where the (unsupported) selling currency is defined.

• Market Country Pricelist: This drop-down button provides the BSS user with the available defined Countries that are tied to the previously selected instance. This field is where the API call will be based to automatically retrieve the supported Microsoft currencies containing the official prices. This field is of course related to the field Pricelist Currency.

• Pricelist Currency: This drop-down button provides the BSS user with the supported currencies from Microsoft for the country that was selected in the previous field, Market Country Pricelist.

• FX Rate: This numeric field provides the BSS user with the ability to insert the foreign exchange rate of the Pricelist Currency against the Selling Currency in a decimal fashion. The default field value is “0.00001” and the field accepts up to five decimals.
  The arrows can be utilized to increase or decrease the value by the last decimal.

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Limit - One Conversion Rate Per Currency Per Qualification Once the BSS user selects a currency and a Qualification for which to fill in its conversion rate, this currency and occasionally the Qualification will no longer be available for selection, because only one conversion rate for each currency per qualification is supported. No Currencies for Conversion - Message If no currencies are found to provided conversion rate for, a message appears to the BSS user informing them about it:

Once the BSS user finishes filling in the fields of the pop-up window they must click on the Save button.

Now that all the fields have been successfully defined, once the BSS user has clicked on the Save button, the tool establishes the conversion rates on the unsupported currencies for the Perpetual License products. Moreover, the established currency conversion can be managed after their creation.

✅ Lastly, the BSS user has to navigate to the (affected by currency changes) Microsoft Service Manager instance(s) and run the “Get Services Definition” action one more time, for the conversions to take effect.

Managing Currency Conversions

Via the table containing the saved currency conversions, the BSS user is then able to manage the stored conversion rates by adding new ones, removing old ones, and editing existing currency conversions, as highlighted in green color.

Therefore, every time there is an order for a Perpetual License product that is sold via an unsupported currency by Microsoft (such as the Venezuelan Bolivar [VEF] in this example), our system will automatically search the tool for a defined currency conversion and automatically place the correct pricing on the Perpetual License product, based on the provided foreign exchange rate, before the completion of the order.