Introduction

This article will try to explain what a distribution list is, following by the usage explanation.

What is a Distribution List?

A distribution list, is a collection of email addresses that allows a user (internal or external) to email multiple accounts at once. A distribution list can contain a few addresses, or many.

Example of a Distribution List

Distribution List: it.department@yourcompany.com

Mailboxes in this list: kostas@yourcompany.com , panagiotis@yourcompany.com, mary@yourcompany.com, externalmail@gmail.com 

Having this distribution list created when an external or internal user sent an message to it.department@yourcompany.com , the email will be delivered to each one of the mailboxes  in the it.department distribution list.

How to Create\Modify a Distribution List?

STEP 1. Click on Image Modified from the left column menu. 

STEP 2. Then click on Create New Distribution List.

STEP 3.  Fill the fields that will characterize the new Distribution List and click on Create Distribution List.

STEP 4.  Modify the new Distribution List.

• Add new members to Distribution ListImage Modified
• To deleteone or more members, tick the radio check buttons Image Modified before the Display name(s)  and then click Image Modified.
• To hide the distribution list from the domain address book  tickImage ModifiedHide from Address Book, so only those who get knowledge of the full email address could send emails to the List.
• The Mail Flow Settings and Permissions tabs  provide exactly the functionality as the same tabs inside a mailbox account! Check Email Forwarding in How to create/configure a mailbox.

Memo:

Image Modified: This type of user is a domain user.

Image Modified : This type of user is an external user, created in Contacts section

Image Modified: This type of user is another Distribution List

For further support,

contact us at

support@interworks.cloud