Filters

Configure the available filters to narrow down the results and filter out irrelevant data.

The following filters are available:

• Reconciliation Period: Select the date range using the slider(s). The reconciliation period cannot be more than six months, and the earliest start date is February 1st, 2023. Note that the Valid Recon Period displayed is in mm/dd/yyyy format.

• Account ID: Use this filter if you wish to reconcile the subscriptions of a specific end customer. You should enter the ID of the BSS account record.

• Billing Account ID: For indirect CSPs, this filter can be used for reconciling the subscriptions of a specific reseller. You should enter the ID of the BSS account record.

• MS Subscription ID: You can use this filter to reconcile a specific Microsoft subscription for the defined reconciliation period.

• Microsoft Product Types: Use this filter for reconciling only specific types of Microsoft services:

  • Dynamics 365 - Legacy Dynamics 365

  • MSCloudServices - Legacy Office 365

  • MSOnlineServicesNceProductType - New Commerce Experience

  • MSAzurePlanProductType - Microsoft Azure Plan Subscriptions. This field will not be displayed if the specified reconciliation period is not equal to one or more full calendar months. Please see the related subsection here https://interworkscloud.atlassian.net/wiki/spaces/ICPD/pages/743440414/Power+BI+Reconciliation+Tool#Reconciliation-Algorithm

  • MSSoftwareSubscriptionsProductType - Software Subscriptions

• CSP Partner - By default will be the name of your organization. This field will have more options only if you have country tenants and you have asked the same Power BI user to be able to reconcile all your country tenants.

• Results Filtering -

  • All - Show all subscriptions within the specified reconciliation period

  • Discrepancies - Only show subscriptions with discrepancies

  • Missing Data - Only show subscriptions where data is missing. These are subscriptions that have been billed either from our system or from Microsoft but not from both systems.

Tables

Reconciliation Table

Results Set

The results are displayed in the Reconciliation table. The reconciliation data can be found in the “BSS Data” and “MS Data” tables: The “BSS Data” table includes the platform invoice items, and the “MS Data” table includes the items found in MS reconciliation files.

Reconciliation Table

It includes a line per Microsoft subscription billed at least from one system (ours or Microsoft’s) in the given reconciliation period. It contains the following columns:

• Subscription ID - The subscriptions for which there was a transaction during the specified reconciliation period: The Microsoft Subscription ID.

• BSS Total Cost - : The total cost recorded by of the BSS invoice items for the specified reconciliation period.

• MS Total Cost - Same as above, recorded by Microsoft: The total cost of the Microsoft items for the specified reconciliation period.

• Cost Difference - Includes It is the difference between the two systems (in absolute value) along with one of the following symbols:

  • Green Checkmark - No difference or difference less than 1.00€

  • Red X - A difference of over 1.00€

  • Yellow Exclamation Mark - Insufficient data

Hovering over an entry shows more details in an expanded tooltip.

BSS Data Table

This table contains data the invoice items returned by the interworks.cloud platform API.

The table contains the following columns:

• Invoice Code - : The invoice reference code

• Invoice Date - The : the date the invoice was issued

• Billing Account ID - : The Bill To account ID

• BSS Subscription ID - : The ID of the subscription in the BSS

• Product - : The product the subscription is for

• Start Date/End Date - : The start and end dates of the subscriptioninvoice item.

• Qty - Quantity; the amount Number of licenses

• Unit Cost -: The cost per license

• Total Cost - : The cost for the entire quantity

• Unit Price - : The retail price without discount(s)

• Disc. % - : The percentage of the discount applied to the retail price

• Final Amount - The total amount for the entire quantity, with the discount applied

• . This is the invoice item’s total.

MS Data Table

This table contains data obtained from included in Microsoft reconciliation files.

• Type - : Legacy or NCE

• Product - : The product the subscription concernsis for

• Start Date/End Date - : The start/end dates of the subscription

• Change Type - : The type of change which created the record

• New - A subscription was created

• Renew - A subscription was renewed

• Convert - The billing cycle of a subscription was changed (i.e. a monthly subscription becomes annual)

Add Quantity - License(s) added

as found in Microsoft’s reconciliation file.

• Charge Start Date/Charge End Date - The start and end dates that are charged

• Qty - Quantity; the amount : Number of licenses

• Unit Price - : The price for a single license

• Sub Total - : The total for the entire quantity. VAT is not included.

• Total - : The sub-total including VAT

The excel fields we are using from Microsoft’s reconciliation files are the following:

Detailed Invoices Tables

Select a subscription from the Reconciliation Table, and then select See Detailed Invoices to show the detailed invoices table.

The Detailed Invoices Table is separated into BSS Data and MS Data.

BSS Data

The BSS Data contains the following columns in addition to those seen in the previous section:

• Account ID - The account issuing the invoice

• Invoice Type - Is either debit or credit

• Invoice Stage - The status of the invoice

• Invoice Due Date - The expiration date of the invoice

MS Data

The MS Data contains only the ID of the subscription, in addition to the columns seen in the previous section.